Managing dynamic group membership in the evolving digital spaces

Abstract

Groups’ features in digital tools provide easy and simple ways to communicate with multiple members who share a common objective or participate together in activities to achieve certain shared goals. Number of groups in enterprises, institutions and social networks has grown tremendously. Groups have their identity and a membership list in the digital spaces that need to be managed efficiently. Addition of new members to groups or changing roles within a group has found a disciplined approach and adoption. However pruning of groups based on activity and participation has not been a strength in group management in most organizations which impacts information security and time of members in the groups from unnecessary calendar entries due to this sub-optimal group management. The paper analyzes impacts from efforts involved with the corrective measures undertaken today due to the deficiencies and proposes measures and steps to improve the group management activities to reduce the impacts. The paper discusses potential automation or feature enhancements in the digital tools that enables measurement to trigger improvements in the methods of groups’ management to mitigate the said impacts.