Archiving and Document Management at Taibah University: A Case Study

Abstract

Archiving and digital document management in educational institutions are not amply studied despite the active use of technologies for these purposes. In this research, a qualitative descriptive case study has been conducted to examine how digital archiving and document management are organised at Taibah University to address the needs of researchers, professors, administrators and students as well as to guarantee secure storage of and access to data. The selection of the case study design has allowed for in-depth analyses of the strategy for managing and archiving data in the selected institution. The interpretation of data with reference to the previously formulated propositions have indicated that Taibah University follows a certain strategy for managing electronic documents, but they do not use a unique data management system. Furthermore, archiving is applied only to a limited number of documents and security of stored data is guaranteed according to the University’s policies.