An Improved e-Clearance Management System for Graduating Students in a University Environment

Clearance for graduating students is necessarily a continual process in every University. Clearance has always been manual processes over the past years. This paper aims at improving the existing system by exploring its weaknesses. Front-End Languages used are HTML for building the web pages, CSS for styling the web pages, JavaScript for programming web pages, Sublime Text 3 for code editor, PHP for the Back-End, MySQL for the database and the XAMPP servers are used for the design and implementation of the proposed system. The methodology used in this paper is Structured System Analysis and Design (SSADM). The proposed system reduces process time, loss of documents, document forgery and physical presence by eliminating paper work which makes it more efficient, secure and reliable over the existing method. It also incorporates payment options for convenience. The results in this paper show that electronic clearance processing time was reduced significantly that gave rise to an efficient and reliable electronic clearance system for graduating students.