Automated updates mailing system for an organization:using named-entity recognition and tree based indexing database

Abstract

The current trend for communicating information in an organization is by using letters/ circulars; whereby the letter is prepared for a certain work and then forwarded on to all regardless of whether or not each employee has an interest or need for it. If the organization decides to send the letters to the respective/ interested employees, the job for the person assigned this task would be long and hard in the conventional mailing system. This paper proposes Automated Updates Mailing System (AUMS), a mailing system which identifies all the interested recipients' automatically to forward the letters/circulars in an organization using named-entity recognition and tree based indexing database, instead of an exhaustive manual search for all interested recipients' by mail administrator/sender. Our AUMS mailing scheme is straightforward to establish, fully compatible with any existing mailing systems, yet achieves an efficient way to construct an organization's mailing system. This process will result in a savings in time and money for the organization.