Pub Date : 2021-05-10DOI: 10.1108/RMJ-09-2020-0031
N. S. Netshakhuma
Purpose The purpose of this paper is to investigate the impact of climate change on South Africa’s Mpumalanga Provincial Archives (MPA) and related records management activities. Design/methodology/approach A qualitative research approach/method was used to collect data from the source, including purposive sampling and expert knowledge solicited through semi-structured interviews. A review was undertaken to source climate data and related archival sector literature. Findings Recent extreme weather events in Mpumalanga seem to bear out climate change projections. The current absence of relevant strategies and plans implies that the MPA and provincial departments are not yet prepared for emergencies. The lack of a plan, an implementation strategy and related training may increase the impact of disasters on the provincial archives’ environment. Without disaster plans and robust preparedness, the question of how the MPA is going to preserve archives for future generations is raised. In addition, due to a lack of guidance for registry staff, appraisal is not allowing for identification and processing of archival materials, so combined with a lack of disaster management strategies and plans contributes to the loss of archives. Research limitations/implications This research is limited to the MPA; however, the findings may be extended to other South Africa provincial archives and parts of the world experiencing similar issues. Practical implications When archivists accept holdings into their repositories, they take the responsibility for their archival custody. But, these efforts may come to nothing if the archives are lost. Disaster management is the key to the protection of the archives. This study evaluated the present and future consequences of climate change impacts by assessing the risk to Mpumalanga archives by climate change-related floods. Social implications There is a need to conduct similar research on a larger scale so as to explore the impact of climate change in other provincial archives to provide a wider context of the problem within South Africa. Originality/value This paper contributes to the literature on the impact of climate change on archives. The results achieved should be seen as a first step towards identification of the issue.
{"title":"The impact of climate change on the Mpumalanga Provincial Archives and records management activities","authors":"N. S. Netshakhuma","doi":"10.1108/RMJ-09-2020-0031","DOIUrl":"https://doi.org/10.1108/RMJ-09-2020-0031","url":null,"abstract":"\u0000Purpose\u0000The purpose of this paper is to investigate the impact of climate change on South Africa’s Mpumalanga Provincial Archives (MPA) and related records management activities.\u0000\u0000\u0000Design/methodology/approach\u0000A qualitative research approach/method was used to collect data from the source, including purposive sampling and expert knowledge solicited through semi-structured interviews. A review was undertaken to source climate data and related archival sector literature.\u0000\u0000\u0000Findings\u0000Recent extreme weather events in Mpumalanga seem to bear out climate change projections. The current absence of relevant strategies and plans implies that the MPA and provincial departments are not yet prepared for emergencies. The lack of a plan, an implementation strategy and related training may increase the impact of disasters on the provincial archives’ environment. Without disaster plans and robust preparedness, the question of how the MPA is going to preserve archives for future generations is raised. In addition, due to a lack of guidance for registry staff, appraisal is not allowing for identification and processing of archival materials, so combined with a lack of disaster management strategies and plans contributes to the loss of archives.\u0000\u0000\u0000Research limitations/implications\u0000This research is limited to the MPA; however, the findings may be extended to other South Africa provincial archives and parts of the world experiencing similar issues.\u0000\u0000\u0000Practical implications\u0000When archivists accept holdings into their repositories, they take the responsibility for their archival custody. But, these efforts may come to nothing if the archives are lost. Disaster management is the key to the protection of the archives. This study evaluated the present and future consequences of climate change impacts by assessing the risk to Mpumalanga archives by climate change-related floods.\u0000\u0000\u0000Social implications\u0000There is a need to conduct similar research on a larger scale so as to explore the impact of climate change in other provincial archives to provide a wider context of the problem within South Africa.\u0000\u0000\u0000Originality/value\u0000This paper contributes to the literature on the impact of climate change on archives. The results achieved should be seen as a first step towards identification of the issue.\u0000","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2021-05-10","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"48608901","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2021-05-06DOI: 10.1108/RMJ-11-2020-0038
Salvador P. Barragan
Purpose The purpose of this paper is to examine the possible implications of applying the infonomics methodology and measurement model within records and information management (RIM) to reduce organizations’ electronic footprint. By analyzing content using infonomics, it is possible for RIM managers in the private sector to keep only information with the highest value and change their behavior around keeping content beyond its infonomic value. This, in turn, may reduce the stress upon natural resources that are used in maintaining information data centers. Design/methodology/approach This paper examines different theories of evaluating information value and describes the role of infonomics in analyzing information as an asset to minimize its electronic footprint. Its focus is on the implications of applying a set of measurements that go beyond the information valuing models currently used in RIM; thereby, this study addresses how information that has superseded its business value may be eliminated. Findings This paper concludes that infonomics could elevate RIM function and alter how RIM managers within the private sector value information. Further, the inclusion of infonomics into RIM models may create new roles for RIM managers and extend the influence and reach of RIM. This may also lead to valuing all content and eliminating content that no longer has any business value. This may also eliminate the need for large data storage centers that harness and exhaust nonrenewable resources. Future developments must be watched and analyzed to see if this becomes a norm. Practical implications This paper will be of interest to stakeholders responsible for valuing information, appraisal of information, life-cycle management, records management, InfoSec and big data analytics. Originality/value The work is original but parts of this subject have been previously addressed in another study.
{"title":"Infonomics and the environment","authors":"Salvador P. Barragan","doi":"10.1108/RMJ-11-2020-0038","DOIUrl":"https://doi.org/10.1108/RMJ-11-2020-0038","url":null,"abstract":"\u0000Purpose\u0000The purpose of this paper is to examine the possible implications of applying the infonomics methodology and measurement model within records and information management (RIM) to reduce organizations’ electronic footprint. By analyzing content using infonomics, it is possible for RIM managers in the private sector to keep only information with the highest value and change their behavior around keeping content beyond its infonomic value. This, in turn, may reduce the stress upon natural resources that are used in maintaining information data centers.\u0000\u0000\u0000Design/methodology/approach\u0000This paper examines different theories of evaluating information value and describes the role of infonomics in analyzing information as an asset to minimize its electronic footprint. Its focus is on the implications of applying a set of measurements that go beyond the information valuing models currently used in RIM; thereby, this study addresses how information that has superseded its business value may be eliminated.\u0000\u0000\u0000Findings\u0000This paper concludes that infonomics could elevate RIM function and alter how RIM managers within the private sector value information. Further, the inclusion of infonomics into RIM models may create new roles for RIM managers and extend the influence and reach of RIM. This may also lead to valuing all content and eliminating content that no longer has any business value. This may also eliminate the need for large data storage centers that harness and exhaust nonrenewable resources. Future developments must be watched and analyzed to see if this becomes a norm.\u0000\u0000\u0000Practical implications\u0000This paper will be of interest to stakeholders responsible for valuing information, appraisal of information, life-cycle management, records management, InfoSec and big data analytics.\u0000\u0000\u0000Originality/value\u0000The work is original but parts of this subject have been previously addressed in another study.\u0000","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2021-05-06","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"48328531","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2021-02-15DOI: 10.1108/RMJ-11-2019-0069
Olefhile Mosweu, M. Ngoepe
Purpose The purpose of this study is to explore how the trustworthiness of digital records generated in an enterprise resource planning (ERP) system known as the government accounting and budgeting system (GABS) is maintained to support the audit process in the public sector of Botswana. Design/methodology/approach This qualitative study used modern archival diplomatics as a theoretical framework to examine the procedures for authenticating digital accounting records in GABS to support the audit process in Botswana. Data were collected through interviews and documentary reviews. Findings The study established that although GABS is not a record-keeping system, it generates digital records. In the absence of procedures, auditors rely on social and technical indicators (system application controls) to authenticate records. Research limitations/implications The findings of the study are limited to the case study and cannot be generalised to other organisations. Practical implications The findings of the study can inform the necessary measures that can be taken to ensure that digital records generated in ERPs are maintained authentic to support financial auditing processes. In addition, the paper also presents differing approaches by records managers, auditors and information technology specialists to evaluate the authenticity of records in digital systems, thus contributing to the literature about professional allies and competitors to archivists and records managers. Originality/value This paper provides empirical evidence from an original study.
{"title":"Trustworthiness of digital records in government accounting system to support the audit process in Botswana","authors":"Olefhile Mosweu, M. Ngoepe","doi":"10.1108/RMJ-11-2019-0069","DOIUrl":"https://doi.org/10.1108/RMJ-11-2019-0069","url":null,"abstract":"\u0000Purpose\u0000The purpose of this study is to explore how the trustworthiness of digital records generated in an enterprise resource planning (ERP) system known as the government accounting and budgeting system (GABS) is maintained to support the audit process in the public sector of Botswana.\u0000\u0000\u0000Design/methodology/approach\u0000This qualitative study used modern archival diplomatics as a theoretical framework to examine the procedures for authenticating digital accounting records in GABS to support the audit process in Botswana. Data were collected through interviews and documentary reviews.\u0000\u0000\u0000Findings\u0000The study established that although GABS is not a record-keeping system, it generates digital records. In the absence of procedures, auditors rely on social and technical indicators (system application controls) to authenticate records.\u0000\u0000\u0000Research limitations/implications\u0000The findings of the study are limited to the case study and cannot be generalised to other organisations.\u0000\u0000\u0000Practical implications\u0000The findings of the study can inform the necessary measures that can be taken to ensure that digital records generated in ERPs are maintained authentic to support financial auditing processes. In addition, the paper also presents differing approaches by records managers, auditors and information technology specialists to evaluate the authenticity of records in digital systems, thus contributing to the literature about professional allies and competitors to archivists and records managers.\u0000\u0000\u0000Originality/value\u0000This paper provides empirical evidence from an original study.\u0000","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2021-02-15","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"44396309","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2021-02-08DOI: 10.1108/RMJ-10-2019-0062
Dari Alhuwail
Purpose This paper aims to gain insights about information management practices in public health-care organizations in Kuwait and offer recommendations to improve these practices. Design/methodology/approach This study involves secondary analysis of quantitative and qualitative accreditation-related data pertaining to the compliance with the Information Management standard at seven public tertiary health-care facilities over two accreditation cycles. Findings Overall, organizations improved their compliance with the Information Management standard. However, issues exist with effectively and efficiently transmitting data, aggregating clinical and administrative data and using the information for both strategic planning and quality improvement initiatives. Research limitations/implications The analysed data set does not provide information about the improvements done between the accreditation cycles. Caution should be applied before assuming generalizability of the results, considering the context and social constructs around the health-care system is essential. Practical implications Compliance with predetermined criteria through accreditation can improve information management practices. Without proper management of information at health-care facilities, achieving safe and effective patient care is futile. The role of health information technology (IT) should not be sidelined; robust health IT solutions can help support good information management practices thereby improving care quality and aiding health-care reform. Originality/value Concerning information management, health-care organizations providing focused services have clear advantages over organizations providing general care services. Considering the type of care organization (general vs specialized) can provide insights into how information management practices can affect the operations of the organization.
{"title":"Information management practices in public tertiary health-care facilities: an empirical investigation from the state of Kuwait","authors":"Dari Alhuwail","doi":"10.1108/RMJ-10-2019-0062","DOIUrl":"https://doi.org/10.1108/RMJ-10-2019-0062","url":null,"abstract":"\u0000Purpose\u0000This paper aims to gain insights about information management practices in public health-care organizations in Kuwait and offer recommendations to improve these practices.\u0000\u0000\u0000Design/methodology/approach\u0000This study involves secondary analysis of quantitative and qualitative accreditation-related data pertaining to the compliance with the Information Management standard at seven public tertiary health-care facilities over two accreditation cycles.\u0000\u0000\u0000Findings\u0000Overall, organizations improved their compliance with the Information Management standard. However, issues exist with effectively and efficiently transmitting data, aggregating clinical and administrative data and using the information for both strategic planning and quality improvement initiatives.\u0000\u0000\u0000Research limitations/implications\u0000The analysed data set does not provide information about the improvements done between the accreditation cycles. Caution should be applied before assuming generalizability of the results, considering the context and social constructs around the health-care system is essential.\u0000\u0000\u0000Practical implications\u0000Compliance with predetermined criteria through accreditation can improve information management practices. Without proper management of information at health-care facilities, achieving safe and effective patient care is futile. The role of health information technology (IT) should not be sidelined; robust health IT solutions can help support good information management practices thereby improving care quality and aiding health-care reform.\u0000\u0000\u0000Originality/value\u0000Concerning information management, health-care organizations providing focused services have clear advantages over organizations providing general care services. Considering the type of care organization (general vs specialized) can provide insights into how information management practices can affect the operations of the organization.\u0000","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2021-02-08","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"48460068","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2021-02-08DOI: 10.1108/RMJ-09-2019-0059
Babatunde Kazeem Oladejo, Suncica Hadzidedic
Purpose This paper aims to examine the state of the art in electronic records management (ERM) with the goal of identifying the prevailing research topics, gaps and issues in the field. Design/methodology/approach First, a wide search was performed on academic research databases, limited to the period between 2008–2018. Second, the search results were reviewed for relevance and duplicates. Finally, the study sources were checked against the list of journals and conferences ranked by computing research and education and JourQual. The final sample of 55 selected studies was analyzed in depth. Findings ERM has lost some research momentum due to being deeply embedded in affiliate information systems areas and the changing records management landscape. Additionally, the requirement models specified by Governmental/National Archives might have constrained technology innovation in ERM. A lack of application was identified for the social media research area. Research limitations/implications Limitations were encountered in available search tool functionality and keyword confusion leading to inflated search results. While effort has been made to obtain optimal search results, some relevant articles may have been omitted. Originality/value The last ERM state-of-the-art review was in 1997. A lot has changed since then. This paper will help researchers understand the current state of ERM research, its understudied areas and identify gaps for future studies.
{"title":"Electronic records management – a state of the art review","authors":"Babatunde Kazeem Oladejo, Suncica Hadzidedic","doi":"10.1108/RMJ-09-2019-0059","DOIUrl":"https://doi.org/10.1108/RMJ-09-2019-0059","url":null,"abstract":"\u0000Purpose\u0000This paper aims to examine the state of the art in electronic records management (ERM) with the goal of identifying the prevailing research topics, gaps and issues in the field.\u0000\u0000\u0000Design/methodology/approach\u0000First, a wide search was performed on academic research databases, limited to the period between 2008–2018. Second, the search results were reviewed for relevance and duplicates. Finally, the study sources were checked against the list of journals and conferences ranked by computing research and education and JourQual. The final sample of 55 selected studies was analyzed in depth.\u0000\u0000\u0000Findings\u0000ERM has lost some research momentum due to being deeply embedded in affiliate information systems areas and the changing records management landscape. Additionally, the requirement models specified by Governmental/National Archives might have constrained technology innovation in ERM. A lack of application was identified for the social media research area.\u0000\u0000\u0000Research limitations/implications\u0000Limitations were encountered in available search tool functionality and keyword confusion leading to inflated search results. While effort has been made to obtain optimal search results, some relevant articles may have been omitted.\u0000\u0000\u0000Originality/value\u0000The last ERM state-of-the-art review was in 1997. A lot has changed since then. This paper will help researchers understand the current state of ERM research, its understudied areas and identify gaps for future studies.\u0000","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2021-02-08","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"49155727","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2021-01-14DOI: 10.1108/RMJ-02-2020-0005
J. Juga, J. Juntunen, T. Koivumäki
Purpose: The study explicates the behavioral factors that determine willingness to share personal health data for secondary uses. Design/methodology/approach: A theoretical model is developed and tested with structural equation modeling using survey data from Finland. Findings: It is shown that attitude towards information sharing is the strongest factor contributing to the willingness to share personal health information. Trust and control serve as mediating factors between the attitude and willingness to share personal health information. Research limitations/implications: The measures of the model need further refinement to cover the various aspects of the behavioral concepts. Practical implications: The model provides useful insights into the factors that affect the willingness for information sharing in healthcare and in other areas where personal information is distributed. Social implications: Sharing of personal health information for secondary purposes can offer social benefits through improvements in healthcare performance. Originality/value: A broad-scale empirical data gives unique view of attitudes towards sharing of personal health information in one national setting.
{"title":"Willingness to share personal health information: impact of attitudes, trust and control","authors":"J. Juga, J. Juntunen, T. Koivumäki","doi":"10.1108/RMJ-02-2020-0005","DOIUrl":"https://doi.org/10.1108/RMJ-02-2020-0005","url":null,"abstract":"Purpose: The study explicates the behavioral factors that determine willingness to share personal health data for secondary uses. Design/methodology/approach: A theoretical model is developed and tested with structural equation modeling using survey data from Finland. Findings: It is shown that attitude towards information sharing is the strongest factor contributing to the willingness to share personal health information. Trust and control serve as mediating factors between the attitude and willingness to share personal health information. Research limitations/implications: The measures of the model need further refinement to cover the various aspects of the behavioral concepts. Practical implications: The model provides useful insights into the factors that affect the willingness for information sharing in healthcare and in other areas where personal information is distributed. Social implications: Sharing of personal health information for secondary purposes can offer social benefits through improvements in healthcare performance. Originality/value: A broad-scale empirical data gives unique view of attitudes towards sharing of personal health information in one national setting.","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2021-01-14","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"43792345","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2020-12-04DOI: 10.1108/rmj-10-2019-0064
Qianqian Yang, Yuqiao Du, Linyun Shi
Purpose The purpose of this study is to explore the mechanisms underlying the transformation of records management (RM) to digital processes in the context of electronic records management systems (ERMS). The aim is to facilitate the evaluation of the long-term performance of ERMS and the effectiveness of the current standards. Design/methodology/approach Qualitative methods, such as participant observation and the constructivist grounded theory, were applied on a case of ERMS implementation in the Chinese public sector. Findings The results revealed that the application of transition-oriented ERMS would stimulate restructuring in the RM pattern and expectation on the functions of ERMS, with information quality underlying as a key challenging factor. The above-stated factors together drive the digital transformation of RM. A model for this mechanism is provided in the present study. Research limitations/implications The selected case serves as an example for the cases that are not conditional on enforcing the electronic documents and RMS. As preliminary research, only one case has been studied here. However, it is possible to conduct other case studies to develop a further understanding of the transformation process. Originality/value The novelty of the present study is that it draws attention to the challenges encountered in moving RM towards digital transformation, by providing a theoretical foundation for developing sustainable evaluations of the ERMS and the associated current standards.
{"title":"Exploring the mechanisms for records management’s digital transformation: a case study from China","authors":"Qianqian Yang, Yuqiao Du, Linyun Shi","doi":"10.1108/rmj-10-2019-0064","DOIUrl":"https://doi.org/10.1108/rmj-10-2019-0064","url":null,"abstract":"Purpose The purpose of this study is to explore the mechanisms underlying the transformation of records management (RM) to digital processes in the context of electronic records management systems (ERMS). The aim is to facilitate the evaluation of the long-term performance of ERMS and the effectiveness of the current standards. Design/methodology/approach Qualitative methods, such as participant observation and the constructivist grounded theory, were applied on a case of ERMS implementation in the Chinese public sector. Findings The results revealed that the application of transition-oriented ERMS would stimulate restructuring in the RM pattern and expectation on the functions of ERMS, with information quality underlying as a key challenging factor. The above-stated factors together drive the digital transformation of RM. A model for this mechanism is provided in the present study. Research limitations/implications The selected case serves as an example for the cases that are not conditional on enforcing the electronic documents and RMS. As preliminary research, only one case has been studied here. However, it is possible to conduct other case studies to develop a further understanding of the transformation process. Originality/value The novelty of the present study is that it draws attention to the challenges encountered in moving RM towards digital transformation, by providing a theoretical foundation for developing sustainable evaluations of the ERMS and the associated current standards.","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2020-12-04","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"48824540","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2020-12-01DOI: 10.1108/rmj-10-2019-0065
Nathan Moles
Purpose This paper aims to explore the curation of government-produced datasets for release as open government data (OGD) from the perspective of the digital curation and preservation concept of a “Designated Community”. Specifically, it explores how digital curation functions when there is no clear Designated Community to which curation services can be targeted. Design/methodology/approach The research was conducted through a case study of the City of Toronto’s efforts to revitalize their OGD program. Data was collected using three methods: semi-structured interviews, non-participative observation and document analysis. Findings The curators of OGD responded to the absence of a Designated Community through two complementary methods. The first was to draw from the discourse that defines the OGD domain. The second was to take a participatory approach that incorporated members of the community surrounding OGD and various other stakeholders into the process of developing a plan for the revitalization of the program. Research limitations/implications This study opens new directions for investigating the application of the Designated Community concept and its role in digital curation and preservation. Practical implications The approach used by OGD curators in this case has the potential to be used in other curation situations where there is no clearly defined user group. Originality/value The findings presented in this paper contribute empirical insights to on-going discussions on the concept of a Designated Community in digital curation and preservation.
{"title":"Open government data (OGD): challenging the concept of a “Designated Community”","authors":"Nathan Moles","doi":"10.1108/rmj-10-2019-0065","DOIUrl":"https://doi.org/10.1108/rmj-10-2019-0065","url":null,"abstract":"\u0000Purpose\u0000This paper aims to explore the curation of government-produced datasets for release as open government data (OGD) from the perspective of the digital curation and preservation concept of a “Designated Community”. Specifically, it explores how digital curation functions when there is no clear Designated Community to which curation services can be targeted.\u0000\u0000\u0000Design/methodology/approach\u0000The research was conducted through a case study of the City of Toronto’s efforts to revitalize their OGD program. Data was collected using three methods: semi-structured interviews, non-participative observation and document analysis.\u0000\u0000\u0000Findings\u0000The curators of OGD responded to the absence of a Designated Community through two complementary methods. The first was to draw from the discourse that defines the OGD domain. The second was to take a participatory approach that incorporated members of the community surrounding OGD and various other stakeholders into the process of developing a plan for the revitalization of the program.\u0000\u0000\u0000Research limitations/implications\u0000This study opens new directions for investigating the application of the Designated Community concept and its role in digital curation and preservation.\u0000\u0000\u0000Practical implications\u0000The approach used by OGD curators in this case has the potential to be used in other curation situations where there is no clearly defined user group.\u0000\u0000\u0000Originality/value\u0000The findings presented in this paper contribute empirical insights to on-going discussions on the concept of a Designated Community in digital curation and preservation.\u0000","PeriodicalId":20923,"journal":{"name":"Records Management Journal","volume":" ","pages":""},"PeriodicalIF":1.4,"publicationDate":"2020-12-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"47167048","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":0,"RegionCategory":"","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2020-08-31DOI: 10.1108/rmj-03-2020-0007
L. Gibbons, J. Douglas
Purpose This paper aims to explore how and why the Australian records and archives professions are in decline by examining job advertisements. The hypothesis was that competencies, developed as standards to communicate a professional identity to recruiters, would show in job advertisements. Design/methodology/approach Searches were set up to capture job advertisements for records and archives positions advertised on Australia’s largest job seeking website: Seek.com.au. Criteria developed to identify relevant advertisements were based on existing competencies and standards outlining records professionals’ skills, knowledge and attributes. Statistical analysis was used to assess the data. Findings Employers and recruiters are looking for generalist skills rather than specialist knowledge. Additionally, the requirement of having experience outweighs qualifications. Most job advertisements did not demonstrate awareness of records professionals’ specialist skills, knowledge and attributes. Originality/value There is a dearth of research into the Australian records workforce. There has been only one other research project into job advertisements in Australia, which focussed only on Western Australia. This research collected data over a three-month period for jobs advertised all over Australia. This paper raises questions about the role of competencies in establishing and communicating professional identity, as well as the future of records profession in Australia.
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