Pub Date : 2025-12-01Epub Date: 2025-07-29DOI: 10.1177/17407745251360649
Roberto Abadie, Jill A Fisher, Shadreck Mwale, François Bompart, François Hirsch
Thousands of healthy volunteers enroll in Phase I clinical trials annually, often motivated by financial gain. Some engage in "over-volunteering"-participating in multiple studies simultaneously or ignoring washout periods. While serious adverse effects are rare, the experimental nature of Phase I trials, which for "first-in-human" studies are designed to trigger adverse events under controlled conditions, makes risks uncertain and unpredictable-a concern that might be compounded by concealed trial participation, which may further increase the likelihood of adverse events. Over-volunteering may also distort trial results through undetected drug interactions. To address this, France, Malaysia, and the UK have implemented national registries to track enrollments and enforce washout periods. Private, for-profit registries, like India's biometric-based system and the US-based Verified Clinical Trials, are used by some clinical research units, mostly private contract research organizations, but their use is not universal and mandatory within countries. Overall, most countries still lack mandatory systems, highlighting the need for broader oversight to protect volunteers and ensure reliable research outcomes. This article discusses the need for and barriers to implementing effective registries and argues that widespread adoption of such registries is critical to protect healthy volunteers from risk of harm while also enhancing trial results' transparency, reliability, and integrity, thereby contributing to developing safer and more effective drugs.
{"title":"Policy recommendations for implementing registries to minimize over-volunteering in Phase I clinical trials.","authors":"Roberto Abadie, Jill A Fisher, Shadreck Mwale, François Bompart, François Hirsch","doi":"10.1177/17407745251360649","DOIUrl":"10.1177/17407745251360649","url":null,"abstract":"<p><p>Thousands of healthy volunteers enroll in Phase I clinical trials annually, often motivated by financial gain. Some engage in \"over-volunteering\"-participating in multiple studies simultaneously or ignoring washout periods. While serious adverse effects are rare, the experimental nature of Phase I trials, which for \"first-in-human\" studies are designed to trigger adverse events under controlled conditions, makes risks uncertain and unpredictable-a concern that might be compounded by concealed trial participation, which may further increase the likelihood of adverse events. Over-volunteering may also distort trial results through undetected drug interactions. To address this, France, Malaysia, and the UK have implemented national registries to track enrollments and enforce washout periods. Private, for-profit registries, like India's biometric-based system and the US-based Verified Clinical Trials, are used by some clinical research units, mostly private contract research organizations, but their use is not universal and mandatory within countries. Overall, most countries still lack mandatory systems, highlighting the need for broader oversight to protect volunteers and ensure reliable research outcomes. This article discusses the need for and barriers to implementing effective registries and argues that widespread adoption of such registries is critical to protect healthy volunteers from risk of harm while also enhancing trial results' transparency, reliability, and integrity, thereby contributing to developing safer and more effective drugs.</p>","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"757-760"},"PeriodicalIF":2.2,"publicationDate":"2025-12-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"144728482","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Background: The increasing methodological and regulatory demands of clinical trials have increased the need for clearly defined roles, particularly for Clinical Study Coordinators (CSCs) and Data Managers (DMs). While these professionals play crucial roles in the successful conduction of trials, the lack of established consensus on their profile, role, and responsibilities can lead to overlap and inefficiencies. This review aimed to identify the distinct roles of CSCs and DMs, examine their responsibilities, and explore the roles and responsibilities of CSCs and DMs and, when available, aspects of their collaboration.
Methods: We conducted a systematic review to analyze the distinct roles and responsibilities of CSCs and DMs. A literature search was performed in PubMed, CINAHL, Scopus, and Web of Science for primary studies published between 1 January 2000 and 30 September 2024. Eligible studies focused on defining CSC and DM roles, competencies, and professional responsibilities in clinical trials. Two independent reviewers screened articles, assessed methodological quality, and evaluated the risk of bias. The registration number is PROSPERO CRD42024599819.
Results: Of the 599 records identified, we included 10 studies. CSCs are responsible for the operational side of trials, including patient recruitment, regulatory compliance, and oversight of trial procedures. At the same time, DMs focus on ensuring data accuracy, integrity, and adherence to regulatory standards. The review highlighted the complementary nature of these roles, suggesting that future research could explore how collaboration between the roles may help maintain data quality and meet the demands of modern clinical research. However, the need for standardized role definitions and formal training programs was a significant challenge.
Discussion: This systematic review analyzes the roles of CSCs and DMs, emphasizing their complementary responsibilities in clinical trials. It highlights the need for structured training, standardized workflows, and certification programs to enhance efficiency, ensure regulatory compliance, and improve data quality.
Conclusion: Clarifying the roles of CSCs and DMs and implementing structured training and certification programs are essential to improving trial efficiency. While direct evidence of CSC-DM collaboration was limited, included studies indicate that clear role delineation enhances data quality and regulatory compliance.
背景:临床试验方法学和监管要求的增加增加了对明确定义角色的需求,特别是对临床研究协调员(CSCs)和数据管理人员(DMs)。虽然这些专业人员在成功开展试验方面发挥着至关重要的作用,但对他们的形象、作用和责任缺乏既定的共识可能导致重叠和效率低下。本综述旨在确定CSCs和dm的不同角色,检查他们的责任,并探讨CSCs和dm的角色和责任,以及在可能的情况下,他们合作的各个方面。方法:我们对CSCs和DMs的不同角色和职责进行了系统回顾分析。在PubMed、CINAHL、Scopus和Web of Science中检索2000年1月1日至2024年9月30日发表的主要研究。合格的研究集中在临床试验中定义CSC和DM的角色、能力和专业责任。两名独立审稿人筛选了文章,评估了方法学质量,并评估了偏倚风险。注册号为PROSPERO CRD42024599819。结果:在确定的599条记录中,我们纳入了10项研究。CSCs负责试验的操作方面,包括患者招募、法规遵守和试验程序的监督。同时,dm注重确保数据的准确性、完整性和遵守法规标准。这篇综述强调了这些角色的互补性,建议未来的研究可以探索这些角色之间的合作如何有助于保持数据质量并满足现代临床研究的需求。然而,对标准化角色定义和正式培训计划的需求是一项重大挑战。讨论:本系统综述分析了CSCs和DMs的作用,强调了它们在临床试验中的互补作用。它强调了对结构化培训、标准化工作流程和认证计划的需求,以提高效率、确保法规遵从性并改善数据质量。结论:明确CSCs和DMs的作用,实施结构化的培训和认证计划对提高审判效率至关重要。虽然CSC-DM合作的直接证据有限,但纳入的研究表明,明确的角色描述提高了数据质量和法规遵从性。
{"title":"The roles and professional competencies of clinical study coordinators and data managers in clinical trials: A systematic review.","authors":"Daniele Napolitano, Simone Amato, Elisabetta Creta, Francesca Profeta, Elisa Foscarini, Eleonora Ribaudi, Alessia Leonetti, Caterina Fanali, Gianluca Ianiro, Antonio Gasbarrini, Vincenzina Mora","doi":"10.1177/17407745251387952","DOIUrl":"https://doi.org/10.1177/17407745251387952","url":null,"abstract":"<p><strong>Background: </strong>The increasing methodological and regulatory demands of clinical trials have increased the need for clearly defined roles, particularly for Clinical Study Coordinators (CSCs) and Data Managers (DMs). While these professionals play crucial roles in the successful conduction of trials, the lack of established consensus on their profile, role, and responsibilities can lead to overlap and inefficiencies. This review aimed to identify the distinct roles of CSCs and DMs, examine their responsibilities, and explore the roles and responsibilities of CSCs and DMs and, when available, aspects of their collaboration.</p><p><strong>Methods: </strong>We conducted a systematic review to analyze the distinct roles and responsibilities of CSCs and DMs. A literature search was performed in PubMed, CINAHL, Scopus, and Web of Science for primary studies published between 1 January 2000 and 30 September 2024. Eligible studies focused on defining CSC and DM roles, competencies, and professional responsibilities in clinical trials. Two independent reviewers screened articles, assessed methodological quality, and evaluated the risk of bias. The registration number is PROSPERO CRD42024599819.</p><p><strong>Results: </strong>Of the 599 records identified, we included 10 studies. CSCs are responsible for the operational side of trials, including patient recruitment, regulatory compliance, and oversight of trial procedures. At the same time, DMs focus on ensuring data accuracy, integrity, and adherence to regulatory standards. The review highlighted the complementary nature of these roles, suggesting that future research could explore how collaboration between the roles may help maintain data quality and meet the demands of modern clinical research. However, the need for standardized role definitions and formal training programs was a significant challenge.</p><p><strong>Discussion: </strong>This systematic review analyzes the roles of CSCs and DMs, emphasizing their complementary responsibilities in clinical trials. It highlights the need for structured training, standardized workflows, and certification programs to enhance efficiency, ensure regulatory compliance, and improve data quality.</p><p><strong>Conclusion: </strong>Clarifying the roles of CSCs and DMs and implementing structured training and certification programs are essential to improving trial efficiency. While direct evidence of CSC-DM collaboration was limited, included studies indicate that clear role delineation enhances data quality and regulatory compliance.</p>","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"17407745251387952"},"PeriodicalIF":2.2,"publicationDate":"2025-11-20","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"145562662","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-05-22DOI: 10.1177/17407745251338558
Yu Zheng, Judy S Currier, Michael D Hughes
BackgroundEvaluation of heterogeneity of treatment effect among participants in large randomized clinical trials may provide insights as to the value of individualizing clinical decisions. The effect modeling approach to predictive heterogeneity of treatment effect analysis offers a promising framework for heterogeneity of treatment effect estimation by simultaneously considering multiple patient characteristics and their interactions with treatment to predict differences in outcomes between randomized treatments. However, its implementation in clinical research remains limited and so we provide a detailed example of its application in a randomized trial that compared raltegravir-based vs darunavir/ritonavir-based therapy as initial antiretroviral treatments for people living with HIV.MethodsThe heterogeneity of treatment effect analysis used a two-step procedure, in which a working proportional hazards model was first selected to construct an index score for ranking the treatment difference for individuals, and then a second calibration step used a non-parametric kernel approach to estimate the true treatment difference for participants with similar index scores. Sensitivity and supplemental analyses were conducted to evaluate the robustness of the results. We further explored the impact of covariates on heterogeneity of treatment effect and the choice between treatments.ResultsThe heterogeneity of treatment effect analysis showed that while there is a clear trend favoring raltegravir-based therapy over darunavir/ritonavir-based therapy for the vast majority of the target population, there were a small subset of patients, characterized by more advanced HIV disease status, for whom the choice between the two treatments might be equivocal.ConclusionsThrough this example, we illustrate how an exploratory heterogeneity of treatment effect analysis might provide further insights into the comparative efficacy of treatments evaluated in a randomized trial. We also highlight some of the issues in implementing and interpreting effect modeling analyses in randomized trials.
{"title":"Precision medicine evaluation of heterogeneity of treatment effect for a time-to-event outcome with application in a trial of Initial treatment for people living with HIV.","authors":"Yu Zheng, Judy S Currier, Michael D Hughes","doi":"10.1177/17407745251338558","DOIUrl":"10.1177/17407745251338558","url":null,"abstract":"<p><p>BackgroundEvaluation of heterogeneity of treatment effect among participants in large randomized clinical trials may provide insights as to the value of individualizing clinical decisions. The effect modeling approach to predictive heterogeneity of treatment effect analysis offers a promising framework for heterogeneity of treatment effect estimation by simultaneously considering multiple patient characteristics and their interactions with treatment to predict differences in outcomes between randomized treatments. However, its implementation in clinical research remains limited and so we provide a detailed example of its application in a randomized trial that compared raltegravir-based vs darunavir/ritonavir-based therapy as initial antiretroviral treatments for people living with HIV.MethodsThe heterogeneity of treatment effect analysis used a two-step procedure, in which a working proportional hazards model was first selected to construct an index score for ranking the treatment difference for individuals, and then a second calibration step used a non-parametric kernel approach to estimate the true treatment difference for participants with similar index scores. Sensitivity and supplemental analyses were conducted to evaluate the robustness of the results. We further explored the impact of covariates on heterogeneity of treatment effect and the choice between treatments.ResultsThe heterogeneity of treatment effect analysis showed that while there is a clear trend favoring raltegravir-based therapy over darunavir/ritonavir-based therapy for the vast majority of the target population, there were a small subset of patients, characterized by more advanced HIV disease status, for whom the choice between the two treatments might be equivocal.ConclusionsThrough this example, we illustrate how an exploratory heterogeneity of treatment effect analysis might provide further insights into the comparative efficacy of treatments evaluated in a randomized trial. We also highlight some of the issues in implementing and interpreting effect modeling analyses in randomized trials.</p>","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"559-570"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"https://www.ncbi.nlm.nih.gov/pmc/articles/PMC12353116/pdf/","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"144119117","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"OA","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-07-04DOI: 10.1177/17407745251344524
William J Cragg, Laura Clifton-Hadley, Jeremy Dearling, Susan J Dutton, Katie Gillies, Pollyanna Hardy, Daniel Hind, Søren Holm, Kerenza Hood, Anna Kearney, Rebecca Lewis, Sarah Markham, Lauren Moreau, Tra My Pham, Amanda Roberts, Sharon Ruddock, Mirjana Sirovica, Ratna Sohanpal, Puvan Tharmanathan, Rejina Verghis
<p><strong>Background/aims: </strong>Existing regulatory and ethical guidance does not address real-life complexities in how clinical trial participants' level of participation may change. If these complexities are inappropriately managed, there may be negative consequences for trial participants and the integrity of trials they participate in. These concerns have been highlighted over many years, but there remains no single, comprehensive guidance for managing participation changes in ways that address real-life complexities while maximally promoting participant interests and trial integrity. Motivated by the lack of agreed standards, and observed variability in practice, representatives from academic clinical trials units and linked organisations in the United Kingdom initiated the PeRSEVERE project (PRincipleS for handling end-of-participation EVEnts in clinical trials REsearch) to agree on guiding principles and explore how these principles should be implemented.</p><p><strong>Methods: </strong>We developed the PeRSEVERE principles through discussion and debate within a large, multidisciplinary collaboration, including research professionals and public contributors. We took an inclusive approach to drafting the principles, incorporating new ideas if they were within project scope. Our draft principles were scrutinised through an international consultation survey which focussed on the principles' clarity, feasibility, novelty and acceptability. Survey responses were analysed descriptively (for category questions) and using a combination of deductive and inductive analysis (for open questions). We used predefined rules to guide feedback handling. After finalising the principles, we developed accompanying implementation guidance from several sources.</p><p><strong>Results: </strong>In total, 280 people from 9 countries took part in the consultation survey. Feedback showed strong support for the principles with 96% of respondents agreeing with the principles' key messages. Based on our predefined rules, it was not necessary to amend our draft principles, but comments were nonetheless used to enhance the final project outputs. Our 17 finalised principles comprise 7 fundamental, 'overarching' principles, 6 about trial design and setup, 2 covering data collection and monitoring, and 2 on trial analysis and reporting.</p><p><strong>Conclusion: </strong>We devised a comprehensive set of guiding principles, with detailed practical recommendations, to aid the management of clinical trial participation changes, building on existing ethical and regulatory texts. Our outputs reflect the contributions of a substantial number of individuals, including public contributors and research professionals with various specialisms. This lends weight to our recommendations, which have implications for everyone who designs, funds, conducts, oversees or participates in trials. We suggest our principles could lead to improved standards in clinical trials and better exper
{"title":"Standardising management of consent withdrawal and other clinical trial participation changes: The UKCRC Registered Clinical Trials Unit Network's PeRSEVERE project.","authors":"William J Cragg, Laura Clifton-Hadley, Jeremy Dearling, Susan J Dutton, Katie Gillies, Pollyanna Hardy, Daniel Hind, Søren Holm, Kerenza Hood, Anna Kearney, Rebecca Lewis, Sarah Markham, Lauren Moreau, Tra My Pham, Amanda Roberts, Sharon Ruddock, Mirjana Sirovica, Ratna Sohanpal, Puvan Tharmanathan, Rejina Verghis","doi":"10.1177/17407745251344524","DOIUrl":"10.1177/17407745251344524","url":null,"abstract":"<p><strong>Background/aims: </strong>Existing regulatory and ethical guidance does not address real-life complexities in how clinical trial participants' level of participation may change. If these complexities are inappropriately managed, there may be negative consequences for trial participants and the integrity of trials they participate in. These concerns have been highlighted over many years, but there remains no single, comprehensive guidance for managing participation changes in ways that address real-life complexities while maximally promoting participant interests and trial integrity. Motivated by the lack of agreed standards, and observed variability in practice, representatives from academic clinical trials units and linked organisations in the United Kingdom initiated the PeRSEVERE project (PRincipleS for handling end-of-participation EVEnts in clinical trials REsearch) to agree on guiding principles and explore how these principles should be implemented.</p><p><strong>Methods: </strong>We developed the PeRSEVERE principles through discussion and debate within a large, multidisciplinary collaboration, including research professionals and public contributors. We took an inclusive approach to drafting the principles, incorporating new ideas if they were within project scope. Our draft principles were scrutinised through an international consultation survey which focussed on the principles' clarity, feasibility, novelty and acceptability. Survey responses were analysed descriptively (for category questions) and using a combination of deductive and inductive analysis (for open questions). We used predefined rules to guide feedback handling. After finalising the principles, we developed accompanying implementation guidance from several sources.</p><p><strong>Results: </strong>In total, 280 people from 9 countries took part in the consultation survey. Feedback showed strong support for the principles with 96% of respondents agreeing with the principles' key messages. Based on our predefined rules, it was not necessary to amend our draft principles, but comments were nonetheless used to enhance the final project outputs. Our 17 finalised principles comprise 7 fundamental, 'overarching' principles, 6 about trial design and setup, 2 covering data collection and monitoring, and 2 on trial analysis and reporting.</p><p><strong>Conclusion: </strong>We devised a comprehensive set of guiding principles, with detailed practical recommendations, to aid the management of clinical trial participation changes, building on existing ethical and regulatory texts. Our outputs reflect the contributions of a substantial number of individuals, including public contributors and research professionals with various specialisms. This lends weight to our recommendations, which have implications for everyone who designs, funds, conducts, oversees or participates in trials. We suggest our principles could lead to improved standards in clinical trials and better exper","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"578-596"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"https://www.ncbi.nlm.nih.gov/pmc/articles/PMC12476473/pdf/","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"144559362","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"OA","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-02-08DOI: 10.1177/17407745251313979
Maryam Mooghali, Osman Moneer, Guneet Janda, Joseph S Ross, Sanket S Dhruva, Reshma Ramachandran
<p><p>IntroductionIn 2005, the Centers for Medicare and Medicaid Services introduced the Coverage with Evidence Development program for items and services with limited evidence of benefit and harm for Medicare beneficiaries, aiming to generate evidence to determine whether they meet the statutory "reasonable and necessary" criteria for coverage. Coverage with Evidence Development requires participation in clinical studies approved by the Centers for Medicare and Medicaid Services (i.e. Coverage with Evidence Development-approved studies) as a condition of coverage. We examined the quality of evidence generated by Coverage with Evidence Development-approved studies compared with those that informed Centers for Medicare and Medicaid Services' initial Coverage with Evidence Development decisions (i.e. National Coverage Determination studies).MethodsUsing Centers for Medicare and Medicaid Services' webpage, we identified all items and services covered under Coverage with Evidence Development and their Coverage with Evidence Development-approved studies. Through searching PubMed and Google Scholar, we identified original research articles that reported results for primary endpoints of Coverage with Evidence Development-approved studies. We then reviewed the initial Coverage with Evidence Development decision memos and identified National Coverage Determination studies that were original research.We characterized and compared Coverage with Evidence Development-approved studies and National Coverage Determination studies.ResultsFrom 2005 to 2023, 26 items and services were covered under the Coverage with Evidence Development program, associated with 196 National Coverage Determination studies (170 (86.7%) clinical trials and 26 (13.3%) registries) and 116 unique Coverage with Evidence Development-approved studies (86 (74.1%) clinical trials, 23 (19.8%) registries, 4 (3.4%) claims-based studies, and 3 (2.6%) expanded access studies). Among clinical trial studies, National Coverage Determination studies and Coverage with Evidence Development-approved studies did not differ with respect to multi-arm design (59.4% vs 68.6%; <i>p</i> = 0.15). However, among multi-arm clinical trial studies, National Coverage Determination studies were less likely than Coverage with Evidence Development-approved studies to be randomized (52.5% vs 93.2%; <i>p</i> < 0.001). Overall, National Coverage Determination studies less frequently had ≥ 1 primary endpoint focused on a clinical outcome measure (65.8% vs 87.9%; <i>p</i> = 0.006) and less frequently exclusively enrolled Medicare beneficiaries (3.1% vs 25.9%; <i>p</i> < 0.001). In addition, National Coverage Determination studies had smaller population sizes than Coverage with Evidence Development-approved studies (median 100 (interquartile range, 45-414) vs 302 (interquartile range, 93-1000) patients; <i>p</i> = 0.002). Among Coverage with Evidence Development-approved studies, 59 (50.9%) had not yet publicly reported resul
简介:2005年,医疗保险和医疗补助服务中心针对医疗保险受益人的利益和损害证据有限的项目和服务推出了“有证据的覆盖”项目,旨在产生证据来确定它们是否符合法定的“合理和必要”的覆盖标准。证据开发覆盖要求参与医疗保险和医疗补助服务中心批准的临床研究(即证据开发批准的研究覆盖)作为覆盖的条件。我们通过证据开发批准的研究,与那些为医疗保险和医疗补助服务中心的初始覆盖提供证据开发决策(即国家覆盖确定研究)的研究,比较了覆盖所产生的证据质量。方法:使用医疗保险和医疗补助服务中心的网页,我们确定了证据开发覆盖范围下的所有项目和服务,以及证据开发批准的研究覆盖范围。通过检索PubMed和b谷歌Scholar,我们确定了原始研究文章,这些文章报道了证据开发批准的研究的主要终点。然后,我们用证据开发决策备忘录回顾了最初的覆盖范围,并确定了国家覆盖范围确定研究是原始研究。我们将覆盖范围与证据开发批准的研究和国家覆盖范围确定研究进行了表征和比较。结果:从2005年到2023年,证据开发项目覆盖了26个项目和服务,与196个国家覆盖确定研究(170个(86.7%)临床试验和26个(13.3%)注册中心)和116个证据开发批准的独特覆盖研究(86个(74.1%)临床试验,23个(19.8%)注册中心,4个(3.4%)基于索赔的研究和3个(2.6%)扩大准入研究)相关。在临床试验研究中,国家覆盖确定研究和证据开发批准研究的覆盖范围在多组设计方面没有差异(59.4% vs 68.6%;p = 0.15)。然而,在多组临床试验研究中,国家覆盖确定研究比证据开发批准的研究更不可能随机化(52.5% vs 93.2%;p = 0.006)和较少的完全登记的医疗保险受益人(3.1% vs 25.9%;p = 0.002)。在证据开发批准的研究中,59项(50.9%)尚未公开报告主要终点的结果。讨论:与用于初始国家覆盖确定的研究相比,医疗保险覆盖证据开发项目要求的研究更常采用随机研究设计,患者群体更大,纳入美国患者,并将临床结果作为主要终点。然而,并非所有获得证据开发批准的研究都报告了结果,这可能会给患者、医生和付款人带来不确定性,使他们对所涵盖项目和服务的临床效益产生不确定性。结论:医疗保险和医疗补助服务中心的证据开发覆盖项目已经成功地促进了设计更稳健的临床研究的产生,与为初始覆盖决策提供信息的研究相比,这些研究可以更好地为临床、监管和覆盖决策提供信息。然而,仍有机会进一步加强本方案所要求的研究的设计和传播。
{"title":"Characterization of studies considered and required under Medicare's coverage with evidence development program.","authors":"Maryam Mooghali, Osman Moneer, Guneet Janda, Joseph S Ross, Sanket S Dhruva, Reshma Ramachandran","doi":"10.1177/17407745251313979","DOIUrl":"10.1177/17407745251313979","url":null,"abstract":"<p><p>IntroductionIn 2005, the Centers for Medicare and Medicaid Services introduced the Coverage with Evidence Development program for items and services with limited evidence of benefit and harm for Medicare beneficiaries, aiming to generate evidence to determine whether they meet the statutory \"reasonable and necessary\" criteria for coverage. Coverage with Evidence Development requires participation in clinical studies approved by the Centers for Medicare and Medicaid Services (i.e. Coverage with Evidence Development-approved studies) as a condition of coverage. We examined the quality of evidence generated by Coverage with Evidence Development-approved studies compared with those that informed Centers for Medicare and Medicaid Services' initial Coverage with Evidence Development decisions (i.e. National Coverage Determination studies).MethodsUsing Centers for Medicare and Medicaid Services' webpage, we identified all items and services covered under Coverage with Evidence Development and their Coverage with Evidence Development-approved studies. Through searching PubMed and Google Scholar, we identified original research articles that reported results for primary endpoints of Coverage with Evidence Development-approved studies. We then reviewed the initial Coverage with Evidence Development decision memos and identified National Coverage Determination studies that were original research.We characterized and compared Coverage with Evidence Development-approved studies and National Coverage Determination studies.ResultsFrom 2005 to 2023, 26 items and services were covered under the Coverage with Evidence Development program, associated with 196 National Coverage Determination studies (170 (86.7%) clinical trials and 26 (13.3%) registries) and 116 unique Coverage with Evidence Development-approved studies (86 (74.1%) clinical trials, 23 (19.8%) registries, 4 (3.4%) claims-based studies, and 3 (2.6%) expanded access studies). Among clinical trial studies, National Coverage Determination studies and Coverage with Evidence Development-approved studies did not differ with respect to multi-arm design (59.4% vs 68.6%; <i>p</i> = 0.15). However, among multi-arm clinical trial studies, National Coverage Determination studies were less likely than Coverage with Evidence Development-approved studies to be randomized (52.5% vs 93.2%; <i>p</i> < 0.001). Overall, National Coverage Determination studies less frequently had ≥ 1 primary endpoint focused on a clinical outcome measure (65.8% vs 87.9%; <i>p</i> = 0.006) and less frequently exclusively enrolled Medicare beneficiaries (3.1% vs 25.9%; <i>p</i> < 0.001). In addition, National Coverage Determination studies had smaller population sizes than Coverage with Evidence Development-approved studies (median 100 (interquartile range, 45-414) vs 302 (interquartile range, 93-1000) patients; <i>p</i> = 0.002). Among Coverage with Evidence Development-approved studies, 59 (50.9%) had not yet publicly reported resul","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"619-625"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"143374119","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
BackgroundNutrition and dietary trials are often prone to bias, leading to inaccurate or questionable estimates of intervention efficacy. However, reports on quality management practices of well-controlled dietary trials are scarce. This study aims to introduce the quality management system of the Diet, ExerCIse and CarDiovascular hEalth-Diet Study and report its performance in ensuring study quality.MethodsThe quality management system consisted of a study coordinating center, trial governance, and quality control measures covering study design, conduct, and data analysis and reporting. Metrics for evaluating the performance of the system were collected throughout the whole trial development and conducted from September 2016 to June 2021, covering major activities at the coordinating center, study sites, and central laboratories, with a focus on the protocol amendments, protocol deviations (eligibility, fidelity, confounders management, loss to follow-up and outside-of-window visits, and blindness success), and measurement accuracy.ResultsThree amendments to the study protocol enhanced feasibility. All participants (265) met the eligibility criteria. Among them, only 3% were lost to the primary outcome follow-up measurement. More than 95% of participants completed the study, they consumed more than 96% of the study meals, and more than 94% of participants consumed more than 18 meals per week, with no between-group differences. Online monitoring of nutrient targets for the intervention diet showed that all targets were achieved except for the fiber intake, which was 4.3 g less on average. Only 3% experienced a body weight change greater than 2.0 kg, and 3% had medication changes which were not allowed by the study. James' blinding index at the end of the study was 0.68. The end digits of both systolic and diastolic blood pressure readings were distributed equally. For laboratory measures, 100% of standard samples, 97% of blood-split samples, and 87% of urine-split samples had test results within the acceptable range. Only 1.4% of data items required queries, for which only 30% needed corrections.DiscussionThe Diet, ExerCIse and CarDiovascular hEalth-Diet Study quality management system provides a framework for conducting a high-quality dietary intervention clinical trial.
{"title":"Quality management of a multi-center randomized controlled feeding trial: A prospective observational study.","authors":"Xiayan Chen, Huijuan Li, Lin Feng, Xi Lan, Shuyi Li, Yanfang Zhao, Guo Zeng, Huilian Zhu, Jianqin Sun, Yanfang Wang, Yangfeng Wu","doi":"10.1177/17407745251324653","DOIUrl":"10.1177/17407745251324653","url":null,"abstract":"<p><p>BackgroundNutrition and dietary trials are often prone to bias, leading to inaccurate or questionable estimates of intervention efficacy. However, reports on quality management practices of well-controlled dietary trials are scarce. This study aims to introduce the quality management system of the Diet, ExerCIse and CarDiovascular hEalth-Diet Study and report its performance in ensuring study quality.MethodsThe quality management system consisted of a study coordinating center, trial governance, and quality control measures covering study design, conduct, and data analysis and reporting. Metrics for evaluating the performance of the system were collected throughout the whole trial development and conducted from September 2016 to June 2021, covering major activities at the coordinating center, study sites, and central laboratories, with a focus on the protocol amendments, protocol deviations (eligibility, fidelity, confounders management, loss to follow-up and outside-of-window visits, and blindness success), and measurement accuracy.ResultsThree amendments to the study protocol enhanced feasibility. All participants (265) met the eligibility criteria. Among them, only 3% were lost to the primary outcome follow-up measurement. More than 95% of participants completed the study, they consumed more than 96% of the study meals, and more than 94% of participants consumed more than 18 meals per week, with no between-group differences. Online monitoring of nutrient targets for the intervention diet showed that all targets were achieved except for the fiber intake, which was 4.3 g less on average. Only 3% experienced a body weight change greater than 2.0 kg, and 3% had medication changes which were not allowed by the study. James' blinding index at the end of the study was 0.68. The end digits of both systolic and diastolic blood pressure readings were distributed equally. For laboratory measures, 100% of standard samples, 97% of blood-split samples, and 87% of urine-split samples had test results within the acceptable range. Only 1.4% of data items required queries, for which only 30% needed corrections.DiscussionThe Diet, ExerCIse and CarDiovascular hEalth-Diet Study quality management system provides a framework for conducting a high-quality dietary intervention clinical trial.</p>","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"527-537"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"143751500","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-06-10DOI: 10.1177/17407745251338574
April M Crawford, Steven L Arxer, James P LePage
{"title":"Developing a research coordinator workforce: A case study of a hospital and university collaboration.","authors":"April M Crawford, Steven L Arxer, James P LePage","doi":"10.1177/17407745251338574","DOIUrl":"10.1177/17407745251338574","url":null,"abstract":"","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"632-634"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"144257494","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-03-12DOI: 10.1177/17407745251320888
Laura Doherty, Catherine Arundel, Elizabeth Coleman, Ailish Byrne, Katherine Jones
<p><strong>Background: </strong>Randomised controlled trials are widely accepted as the gold standard research methodology for the evaluation of interventions. However, they often display poor participant retention. To prevent this, various participant interventions have been identified and evaluated through the use of studies within a trial. Two such interventions are participant short message service reminders (also known as text-messages) and personalised participant short message service reminders, designed to encourage a participant to return a study questionnaire. While previous studies within a trial have evaluated the effectiveness of these two retention strategies, trialists continue to spend both time and money on these strategies while the evidence remains inconclusive.</p><p><strong>Methods: </strong>This systematic review and meta-analysis compared the use of short message service reminders with no short message service reminder and personalised short message service reminders with non-personalised short message service reminders, on participant retention. Eligible studies were identified through advanced searches of electronic databases (MEDLINE, EMBASE and Cochrane Library) and hand-searching of alternative information sources. The review primary outcome was the proportion of study questionnaires returned for the individual study within a trial primary analysis time points.</p><p><strong>Results: </strong>Nine eligible studies within a trial were identified, of which four compared short message service versus no short message service and five compared personalised short message service versus non-personalised short message service. For those that compared personalised short message service versus non-personalised short message service, only three were deemed appropriate for meta-analysis. The primary outcome results for short message service versus no short message service concluded that short message service led to a statistically non-significant increase in the odds of study questionnaire return by 9% (odds ratio = 1.09, 95% confidence interval = 0.92 to 1.30). Similarly, comparison of personalised short message service versus non-personalised short message service concluded that personalised short message service caused a statistically non-significant increase in odds by 22% (odds ratio = 1.22, 95% confidence interval = 0.95 to 1.59).</p><p><strong>Conclusion: </strong>The effectiveness of both short message service and personalised short message service as retention tools remains inconclusive and further study within a trial evaluations are required. However, as short message services are low in cost, easy to use and generally well accepted by participants, it is suggested that trialists adopt a pragmatic approach and utilise these reminders until further research is conducted. Given both the minimal addition in cost for studies already utilising short message service reminders and some evidence of effect, personalisation shoul
{"title":"Evaluating the use of text-message reminders and personalised text-message reminders on the return of participant questionnaires in trials, a systematic review and meta-analysis.","authors":"Laura Doherty, Catherine Arundel, Elizabeth Coleman, Ailish Byrne, Katherine Jones","doi":"10.1177/17407745251320888","DOIUrl":"10.1177/17407745251320888","url":null,"abstract":"<p><strong>Background: </strong>Randomised controlled trials are widely accepted as the gold standard research methodology for the evaluation of interventions. However, they often display poor participant retention. To prevent this, various participant interventions have been identified and evaluated through the use of studies within a trial. Two such interventions are participant short message service reminders (also known as text-messages) and personalised participant short message service reminders, designed to encourage a participant to return a study questionnaire. While previous studies within a trial have evaluated the effectiveness of these two retention strategies, trialists continue to spend both time and money on these strategies while the evidence remains inconclusive.</p><p><strong>Methods: </strong>This systematic review and meta-analysis compared the use of short message service reminders with no short message service reminder and personalised short message service reminders with non-personalised short message service reminders, on participant retention. Eligible studies were identified through advanced searches of electronic databases (MEDLINE, EMBASE and Cochrane Library) and hand-searching of alternative information sources. The review primary outcome was the proportion of study questionnaires returned for the individual study within a trial primary analysis time points.</p><p><strong>Results: </strong>Nine eligible studies within a trial were identified, of which four compared short message service versus no short message service and five compared personalised short message service versus non-personalised short message service. For those that compared personalised short message service versus non-personalised short message service, only three were deemed appropriate for meta-analysis. The primary outcome results for short message service versus no short message service concluded that short message service led to a statistically non-significant increase in the odds of study questionnaire return by 9% (odds ratio = 1.09, 95% confidence interval = 0.92 to 1.30). Similarly, comparison of personalised short message service versus non-personalised short message service concluded that personalised short message service caused a statistically non-significant increase in odds by 22% (odds ratio = 1.22, 95% confidence interval = 0.95 to 1.59).</p><p><strong>Conclusion: </strong>The effectiveness of both short message service and personalised short message service as retention tools remains inconclusive and further study within a trial evaluations are required. However, as short message services are low in cost, easy to use and generally well accepted by participants, it is suggested that trialists adopt a pragmatic approach and utilise these reminders until further research is conducted. Given both the minimal addition in cost for studies already utilising short message service reminders and some evidence of effect, personalisation shoul","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"607-618"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"143604142","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-04-22DOI: 10.1177/17407745251328257
Gayle M Lorenzi, Barbara H Braffett, Ionut Bebu, Victoria R Trapani, Jye-Yu C Backlund, Kaleigh Farrell, Rose A Gubitosi-Klug, Ann V Schwartz
<p><p>Background/AimsData integrity in multicenter and longitudinal studies requires implementation of standardized reproducible methods throughout the data collection, analysis, and reporting process. This requirement is heightened when results are shared with participants that may influence health care decisions. A quality assurance plan provides a framework for ongoing monitoring and mitigation strategies when errors occur.MethodsThe Diabetes Control and Complications Trial (1983-1993) and its follow-up study, the Epidemiology of Diabetes Interventions and Complications (1994-present), have characterized risk factors and long-term complications in a type 1 diabetes cohort followed for over 40 years. An ancillary study to assess bone mineral density was implemented across 27 sites, using one of two dual x-ray absorptiometry scanner types. Centrally generated reports were distributed to participants by the sites. A query from a site about results that were incongruent with a single participant's clinical history prompted reevaluation of this scan, revealing a systematic error in the reading of hip scans from one of the two scanner types. A mitigation plan was implemented to correct and communicate the errors to ensure participant safety, particularly among those originally identified as having low bone mineral density scores for whom antiresorptive treatment may have been initiated based on these results.ResultsThe error in the analysis of hip scans from the identified scanner type resulted in lower bone mineral density scores in scans requiring manual deletion of the ischium bone. Hip scans with original T-score ≤ -2.5 (n = 84) acquired on either scanner were reviewed, and reanalyzed if the error was detected. Fourteen scans were susceptible to this error and reanalyzed: nine scans were reclassified from osteoporosis to low bone mineral density, one from low to normal bone mineral density, and four were unchanged. All errors occurred on one scanner type. An integrated communication and intervention plan was implemented. The nine participants whose scans were reclassified from osteoporosis to low bone mineral density were contacted; five were using antiresorptive treatment, all of whom had other risk factors for fracture beyond these scan results. Review of all hip scans with a T-score > -2.5 (n = 371) using this scanner type identified 27 additional hip scans that required reanalysis and potential reclassification: 1 scan was reclassified from osteoporosis to low bone mineral density, 11 from low to normal bone mineral density, and 15 were unchanged.ConclusionThe impact of an analysis error on participant safety, specifically when the initiation of unnecessary treatment may result, necessitated implementation of a coordinated communication and mitigation plan across all clinical centers to ensure consistent messaging and accurate results are provided to participants and their local care providers. This framework may serve as a resource for othe
{"title":"Identification and mitigation of a systematic analysis error in a multicenter dual-energy x-ray absorptiometry study.","authors":"Gayle M Lorenzi, Barbara H Braffett, Ionut Bebu, Victoria R Trapani, Jye-Yu C Backlund, Kaleigh Farrell, Rose A Gubitosi-Klug, Ann V Schwartz","doi":"10.1177/17407745251328257","DOIUrl":"10.1177/17407745251328257","url":null,"abstract":"<p><p>Background/AimsData integrity in multicenter and longitudinal studies requires implementation of standardized reproducible methods throughout the data collection, analysis, and reporting process. This requirement is heightened when results are shared with participants that may influence health care decisions. A quality assurance plan provides a framework for ongoing monitoring and mitigation strategies when errors occur.MethodsThe Diabetes Control and Complications Trial (1983-1993) and its follow-up study, the Epidemiology of Diabetes Interventions and Complications (1994-present), have characterized risk factors and long-term complications in a type 1 diabetes cohort followed for over 40 years. An ancillary study to assess bone mineral density was implemented across 27 sites, using one of two dual x-ray absorptiometry scanner types. Centrally generated reports were distributed to participants by the sites. A query from a site about results that were incongruent with a single participant's clinical history prompted reevaluation of this scan, revealing a systematic error in the reading of hip scans from one of the two scanner types. A mitigation plan was implemented to correct and communicate the errors to ensure participant safety, particularly among those originally identified as having low bone mineral density scores for whom antiresorptive treatment may have been initiated based on these results.ResultsThe error in the analysis of hip scans from the identified scanner type resulted in lower bone mineral density scores in scans requiring manual deletion of the ischium bone. Hip scans with original T-score ≤ -2.5 (n = 84) acquired on either scanner were reviewed, and reanalyzed if the error was detected. Fourteen scans were susceptible to this error and reanalyzed: nine scans were reclassified from osteoporosis to low bone mineral density, one from low to normal bone mineral density, and four were unchanged. All errors occurred on one scanner type. An integrated communication and intervention plan was implemented. The nine participants whose scans were reclassified from osteoporosis to low bone mineral density were contacted; five were using antiresorptive treatment, all of whom had other risk factors for fracture beyond these scan results. Review of all hip scans with a T-score > -2.5 (n = 371) using this scanner type identified 27 additional hip scans that required reanalysis and potential reclassification: 1 scan was reclassified from osteoporosis to low bone mineral density, 11 from low to normal bone mineral density, and 15 were unchanged.ConclusionThe impact of an analysis error on participant safety, specifically when the initiation of unnecessary treatment may result, necessitated implementation of a coordinated communication and mitigation plan across all clinical centers to ensure consistent messaging and accurate results are provided to participants and their local care providers. This framework may serve as a resource for othe","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"538-546"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"https://www.ncbi.nlm.nih.gov/pmc/articles/PMC12379604/pdf/","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"143971581","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"OA","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}
Pub Date : 2025-10-01Epub Date: 2025-08-21DOI: 10.1177/17407745251358259
Jeanette Y Ziegenfuss, Elanadora U Sour, Erica J Roelofs, Jennifer M Vesely, Karen L Margolis, Stephanie A Hooker
<p><p>BackgroundRecruitment is a necessary, yet challenging component to clinical trial implementation. Using intentional strategies to meet enrollment goals is important to ensure the recruited sample adequately reflects the intended study population. Outreach via electronic health record (EHR) patient portals is a promising strategy. While identifying potentially eligible individuals in the EHR is largely accepted as effective, little is known about the effectiveness of outreach via EHR compared to outreach via traditional electronic mail (email) communication given equivalent population identification strategies.MethodsThis study was conducted using recruitment data from one of four study locations participating in the LEAP study, a multi-site, double-blind, placebo-controlled trial studying the long-term use of phentermine on weight loss and blood pressure. Between May 2023 and February 2024, 17,989 potentially trial-eligible participants identified using EHR data were randomized to either portal or email recruitment communications. Outreach success was measured at six milestones between starting the self-screener and study randomization. Recruitment rates overall and by demographic subpopulation are reported at each milestone as a percent of total invited and as a percent of previous milestone completers. Multivariate analysis considers the moderating effect of demographics on the relative impact of communication type.ResultsOverall, 6.6% (n = 1191) completed the self-screener and 0.5% (n = 85) were randomized into the LEAP trial. Individuals randomized to patient portal communication were more likely to start the self-screener (Odds Ratio [OR]= 2.4 [2.12, 2.73], p < 0.0001) and complete the subsequent four steps, however there was no significant difference in the percent ultimately randomized into the study (OR = 1.43 [0.93, 2.21], p = 0.10). Moreover, when controlling for completion of the previous step, all subsequent milestone differences were no longer significant. Gender was the only significant moderating factor of all available participant characteristics, with women 2.92 ([2.48, 3.43], p < 0.001) and men 1.72 ([1.41, 2.12], p < 0.001) times more likely to respond to portal messages than email communications.ConclusionsInitial activation in study activities was higher in the patient portal group. Although this impact sustained itself across all but the final study milestone and resulted in absolute larger counts among those randomized to portal messages, there is no evidence that this choice will improve representation in biomedical research or the final study randomization rate overall. Therefore, these findings suggest using the portal strategy may lead to more effort without yield on interim steps by both the research team and the potential participants compared to email. Ultimately, the research team's approach may depend on organizational context and study topic, as some topics do not lend themselves to the less secure nature of
{"title":"A randomized study comparing patient portal and email communications for trial recruitment.","authors":"Jeanette Y Ziegenfuss, Elanadora U Sour, Erica J Roelofs, Jennifer M Vesely, Karen L Margolis, Stephanie A Hooker","doi":"10.1177/17407745251358259","DOIUrl":"10.1177/17407745251358259","url":null,"abstract":"<p><p>BackgroundRecruitment is a necessary, yet challenging component to clinical trial implementation. Using intentional strategies to meet enrollment goals is important to ensure the recruited sample adequately reflects the intended study population. Outreach via electronic health record (EHR) patient portals is a promising strategy. While identifying potentially eligible individuals in the EHR is largely accepted as effective, little is known about the effectiveness of outreach via EHR compared to outreach via traditional electronic mail (email) communication given equivalent population identification strategies.MethodsThis study was conducted using recruitment data from one of four study locations participating in the LEAP study, a multi-site, double-blind, placebo-controlled trial studying the long-term use of phentermine on weight loss and blood pressure. Between May 2023 and February 2024, 17,989 potentially trial-eligible participants identified using EHR data were randomized to either portal or email recruitment communications. Outreach success was measured at six milestones between starting the self-screener and study randomization. Recruitment rates overall and by demographic subpopulation are reported at each milestone as a percent of total invited and as a percent of previous milestone completers. Multivariate analysis considers the moderating effect of demographics on the relative impact of communication type.ResultsOverall, 6.6% (n = 1191) completed the self-screener and 0.5% (n = 85) were randomized into the LEAP trial. Individuals randomized to patient portal communication were more likely to start the self-screener (Odds Ratio [OR]= 2.4 [2.12, 2.73], p < 0.0001) and complete the subsequent four steps, however there was no significant difference in the percent ultimately randomized into the study (OR = 1.43 [0.93, 2.21], p = 0.10). Moreover, when controlling for completion of the previous step, all subsequent milestone differences were no longer significant. Gender was the only significant moderating factor of all available participant characteristics, with women 2.92 ([2.48, 3.43], p < 0.001) and men 1.72 ([1.41, 2.12], p < 0.001) times more likely to respond to portal messages than email communications.ConclusionsInitial activation in study activities was higher in the patient portal group. Although this impact sustained itself across all but the final study milestone and resulted in absolute larger counts among those randomized to portal messages, there is no evidence that this choice will improve representation in biomedical research or the final study randomization rate overall. Therefore, these findings suggest using the portal strategy may lead to more effort without yield on interim steps by both the research team and the potential participants compared to email. Ultimately, the research team's approach may depend on organizational context and study topic, as some topics do not lend themselves to the less secure nature of","PeriodicalId":10685,"journal":{"name":"Clinical Trials","volume":" ","pages":"597-606"},"PeriodicalIF":2.2,"publicationDate":"2025-10-01","publicationTypes":"Journal Article","fieldsOfStudy":null,"isOpenAccess":false,"openAccessPdf":"https://www.ncbi.nlm.nih.gov/pmc/articles/PMC12373006/pdf/","citationCount":null,"resultStr":null,"platform":"Semanticscholar","paperid":"144945739","PeriodicalName":null,"FirstCategoryId":null,"ListUrlMain":null,"RegionNum":3,"RegionCategory":"医学","ArticlePicture":[],"TitleCN":null,"AbstractTextCN":null,"PMCID":"OA","EPubDate":null,"PubModel":null,"JCR":null,"JCRName":null,"Score":null,"Total":0}